2003 Open Meeting Information
Visas - Travel to Montreal
- In Montreal -
Paper and Poster Guidelines
Side Events - International
Scientific Planning Committee
The Open Meeting was held at the
Hotel Wyndham Montréal, 1255, rue Jeanne-Mance, CP130,
Montréal (Québec) H5B 1E5, Canada (Tel. 1-514-285-1450)
room, per night (guaranteed until September 14, 2003)
Single occupancy: Can $155
Double occupancy: Can $155
Triple occupancy: Can $175
Quad occupancy: Can $195
A lodging tax of $2.00 per room, per night, is applicable on the
room rate. A 7% federal tax and a 7.5% provincial tax are applicable
on room rates and the lodging tax.
As of 17 September the Wyndham has no more rooms available.
For those still in need of accommodations, please try the following
hotels, which are within walking distance of the Wyndham Hotel,
or try the Wyndham to see if there have been any cancellations.
Inn, Tel. +1-514-393-3388 (215 Rene Levesque Street East)
Inn, Tel. +1-514-878-9888 (99 Viger Street West)
may also be rooms available online through http://www.hotels.com/
or other Internet hotel-booking services.
Reservations should be made directly with the Wyndham Reservations
Department at 1-514-285-1450 or through the toll free number
at 1-800-361-8234 (within Canada and the United States). In
order to receive preferred rates, telephone requests must identify
their affiliation with the “IHDP Open Meeting” (Group
Code # 1014440MCG). Rates cannot be changed at check-in or check-out
times for guests who fail to identify their affiliation at the
time the reservation is requested. Reservation requests received
after September 14th, 2003, will be accepted on a space available
and rate available basis.
If you choose to fax
your reservation request, you must send the following information
in your fax. The fax number is 1-514-841-2069. Please sign your
Your fax number:
Group code: 1014440MCG
Number of guests in room:
Bed type: King size/Two
doubles (choose one)
Credit card #:
Type of credit card:
In order to guarantee room reservation for arrival after 6:00 pm,
a deposit equivalent to the first night’s stay is required
either by check or credit card. In the event of a “no-show”,
the delegate will be charged to first night’s stay. Should
the room reservation be cancelled before 6:00 pm the day of arrival,
the deposit will be reimbursed. However, should the cancellation
occur after 6:00 pm, the deposit will not be reimbursed.
Arrival and departure procedures
Check-in time for all guests is 3:00 pm. Groups may be checked-in
earlier depending on the occupancy of the hotel and the availability
of clean rooms.
Check out time is 12:00 noon. Any room not vacated by this time
will be assessed a half-day late check-out charge until 6:00 pm,
after which a full day’s charge will be applied.
In some cases, individuals attending the Open Meeting may need
a visa to enter Canada. Those coming from these following countries
do not need visas:
Andorra, Anguilla, Antigua and Barbuda, Australia, Austria,
Bahamas, Barbados, Belgium, Bermuda, Botswana, Brunei, Cayman
Islands, Costa Rica, Cyprus, Denmark, Dominica, Falkland Islands,
Finland, France, Germany, Gibraltar, Greece, Grenada, Hong Kong
(but only passport holders, not Certificate of Identity Holders),
Hungary, Iceland, Ireland, Israel (but only citizens holding
the blue-coloured national passport), Italy, Japan, Kiribati,
Liechtenstein, Luxembourg, Malaysia, Malta, Mexico, Monaco, Montserrat,
Namibia, Nauru, Netherlands, New Zealand, Norway, Papua New Guinea,
Pitcairn, Portugal, Saint Helena, Saint Kitts and Nevis, Saint
Lucia, Saint Vincent, San Marino, Saudi Arabia, Singapore, Slovenia,
Solomon Islands, South Korea, Spain, Swaziland, Sweden, Switzerland,
Turks and Caicos Islands, Tuvalu, United Kingdom, United States
(including permanent residents), Vanuatu, Vatican City, British
Virgin Islands, Western Samoa, Zimbabwe.
If your country of residence is not on the above list, please
consult the following website for further instructions on obtaining
a visitor visa and other logistical information. It is recommended
for participants to make the necessary arrangements for a visa
as soon as possible:http://www.cic.gc.ca/english/visit/visas.html
Visa application on the web: http://www.cic.gc.ca/english/applications/visa.html
For further information or help in obtaining a Temporary Residents
Visa, contact a local Canadian Embassy or Canadian embassy, high
commission or consulate for information on what documents you may
need before coming to Canada.
If you require a letter of invitation for visa or other purposes,
please contact Jeanne Adeland at firstname.lastname@example.org. Note
that only participants whose papers or posters are included on
the official program and who have paid their registration fees
(or received a scholarship) are eligible to receive invitation
TRAVELLING TO MONTREAL
If you have a choice of arrival airports, plan to fly into Dorval
Airport. The Mirabel Airport, which also serves Montreal, is further
away from Downtown Montreal. Airport information for Montreal can
be found at http://www.admtl.com/
Ground transportation from the Dorval Airport to downtown Montreal:
- Aerobus: Leaves the airport every 30 minutes on weekdays.
Cost: $11.00 Canadian Dollars one way, $19.75 return. For children
under 12: $7.50 one way, $12.50 return.
For more information: 1-800-465-1213 (within US and Canada)
- Taxi: From Dorval Airport to Hotel: Flat rate of CAN$28.00
Ground transportation from Mirabel Airport to downtown Montreal:
- Aerobus: Leave the airport every 30 minutes on weekdays.
Cost: $20.00 Canadian Dollars one way, $30.00 return. Children
under 12: $7.00 one way, $9.75 return.
For more information: 1-800-465-1213 (within US and Canada)
- Taxi: From Mirabel Airport to Montreal: Flat rate of
A comprehensive map of downtown Montreal can be found at:
If you plan to travel by rail, you will arrive directly into Downtown
Montreal at “Gare Central” (Central Station). From
this point, you may choose to take a taxi to the Wyndham Hotel.
Cost of taxi should be approximately CAN$5.00.
Suggested dress for the conference is business casual. Weather
in Montreal during October can be variable, ranging from
of 1ºC to daytime highs of 10ºC. October weather is usually
pleasant with a considerable amount of sunshine, but be prepared
for showery conditions as well. Therefore, a rain jacket and/or
wool sweater or fleece may be a good thing to pack.
General information on getting about Montreal can be found at http://www.montreal.com/tourism/general.html#Agences.
This website includes currency exchange rates, maps of Montreal,
information on languages, tipping, taxes, etc. For transportation
in and around Montreal, visit the STM website.
Local (within 15 minutes waking distance of the hotel)
- Redpath Museum: McGill’s own museum displays collections
of ancient and modern organisms, minerals and ethnological artifacts.
- McCord Canadian History Museum: Canadian and Native History
Museum. 690 Sherbrooke St. West. (514) 398-7100.
- Museum of Archaeology: Situated in historic Old Montreal
features the old city’s original walls and a collection of other
archaeological artifacts. 350 Place Royale. (514) 872-9150.
- Montreal Museum of Fine Arts. Free Admission to the museum’s
permanent collection. 1379-1380 Sherbrooke St. West.
- GreyLine Montreal offers a variety of city tours and tours
to Quebec City starting at $21.50CAN. Their main office is located
at 1140 Wellington St. For bookings and availability: Within
Canada and USA: 1-800-461-1223 or email: email@example.com.
- Guidatour conducts guided bus tours within Montreal stopping
at the main attractions. Located at 477 Saint-Francois-Xavier
St. For booking and availability: Within Canada and USA:
1-800-363-4021. Or by e-mail: firstname.lastname@example.org
- Imperial Autocar (tel: (514) 871-4733) offers a three-hour
tour for $29.00 CAN, as well as a hop-on hop-off circuit for
two days for $29.00 CAN.
PAPER AND POSTER PRESENTATION
Panel sessions are one-and-one-half hours long. For five-person
panels, or for panels with discussants, paper presentations
should be no longer than 15 minutes. For four-person panels,
the length will be 20 minutes. This will allow approximately
2-3 minutes discussion per paper. (Chairs of organized sessions
have the right to adjust these guidelines.) Rooms will be equipped
with LCD projectors and overhead projectors, but there will
only be four laptops available on a 'floating' basis, so you
may need your own laptop or to share laptops for your presentations.
It is best to bring your presentation on a CD and to have a
full set of transparencies in case of technical difficulties.
Each poster will be allotted a space of 4' x 4' (1.2m x 1.2m).
Thus your poster must fit within these dimensions. Further suggestions
on font size and formatting are provided at the bottom of this
message. Bear in mind that only posters that are fully legible
when printed on letter-size (or A4) paper will be accepted for
dissemination on the Open Meeting web site after the meeting.
If in doubt about this, print your poster to a letter-size piece
of paper and see if you can read it.
Although the content
of your poster is the most important determinant of its success,
your poster presentation can significantly enhance or detract
from the impact of your study. One of the most important considerations
in creating an effective poster is its central theme: it is
best if it is direct, focused and supported as concisely as
possible for maximum visual impact. Condense the theme of your
poster so that a casual observer can grasp its overall message
within a few seconds and its significant methodology and conclusions
within one to two minutes.
Content: Your poster
needs to tell a story by itself, as people might visit the poster
area when you are not near your poster site. Since the most
effective poster is a concise one, include only essential data
Design: A poster is basically an visual expression of a scientific
idea. Posters should have eye-catching yet simple drawings,
diagrams, graphs and/or photographs with clean and attractive
layouts. Simple black and white presentations are encouraged;
use color only when necessary for clarity or understanding.
1. Poster material must be prepared in advance and must be large
enough to be viewed from a distance of approximately 1 meter
2. All posters must be written in English. Lettering should
be at least 10 mm (approximately 0,5 inch) high for good visibility.
3. Each poster must have a top banner indicating the title of
the paper, the names of the authors and their affiliations.
The characters in the banner must be at least 2.5 cm (approximately
4. Drawings and graphs should be simple with bold lines.
5. Do not use special lighting (the lighting in the poster area
will be more than adequate for overall viewing).
6. Do not use films, videos or slides.
7. Mount material flat on your poster board with pushpins. Pushpins
will be provided by the Conference staff.
8. Do not fold posters: roll them up and carry them in a cardboard
container. Do not mail poster presentations in advance; bring
them with you to the Conference.
9. Authors are responsible for setting up and removing their
posters themselves. Poster sessions begin at 9 a.m. and end
at 5:30 p.m. on your assigned day (see the program if in doubt),
so please ensure that you arrive before 9 a.m. to set up your
poster, and that you return at the end of the day to remove
10. Poster presenters should stand by their posters during the
coffee breaks following the morning and afternoon plenaries.
Peter Brown, McGill School of Environment, Canada
Marc A. Levy, CIESIN, Columbia University, USA
Shardul Agrawala, OECD Environment Directorate, France
Aston Chipanshi, University of Saskatchewan, Canada
Jasper Grosskurth, International Centre for Integrative Studies,
Hideo Harasawa, National Institute for Environmental Studies, Japan
Patricia Romero Lankao, Universidad Autonoma Metropolitana, Xochimilco,
Ben Malayang, University of Philippines Los Baños, The Philippines
Ligia Noronha, Tata Energy Research Institute, India
Nina Poussenkova, Russian Academy of Sciences, Russia
Marcella Ohira Schwartz, Interamerican Institute for Global Change
Marilyn Scott, McGill School of Environment, Canada
Maarit Thiem, International Human Dimensions of Global Environmental
Change Research Programme, Germany
Eduardo Viola, University of Brasilia, Brazil
McGill School of Environment
3534 University Street
Montreal, Quebec H3A 2A7
Tel. +1 514-398-6835
Fax +1 514-398-1643
Institute for Global Change Research
Inter-American Institute for Global Change Research (IAI)
Av. dos Astronautas, 1758
12227-010 São José dos Campos, SP, BRAZIL
Tel. +55 12 3945 6855 or 56
Fax +55 12 3941 4410
Web site: http://www.iai.int
Human Dimensions Programme on Global Environmental Change
Tel. +49 228 73 90 50
Fax +49 228 73 90 54
Web site: http://www.ihdp.org
|Center for International Earth Science Information Network (CIESIN)
at Columbia University
P.O. Box 1000
61 Route 9W
Palisades, NY 10964-8000 USA
Tel. +1 845 365-8920
Fax +1 845 365-8922
Web site: http://www.ciesin.columbia.edu