Available for an ArcGIS organization licensed with the Indoors extension.
Office hotels are spaces or areas that workers can schedule for temporary use for a few days or weeks. As an alternative to permanently assigned spaces, this approach allows an organization to efficiently manage space and reduce costs as a result.
Prerequisites
ArcGIS Indoors includes Indoor Space Planner, which allows you to plan the activity of occupants in indoor space, including assigning occupants to individual spaces, or to activity-based work areas known as office hotels. You can book office hotels through Indoor Viewer or the Indoors mobile apps, and bookings are managed through a Reservations layer in the ArcGIS Indoors Information Model or through Microsoft 365.
Note:
The option to create office hotels as restricted in Space Planner is enabled by default. To book the office hotels, an occupant needs to be assigned to the hotel area in Space Planner. If this option is disabled, no assignment is required and anyone from the ArcGIS organization can book a unit in the hotel area..
Configure with the Reservations layer
Using this workspace reservation method requires that you add a Reservations layer to your web map. Hotel bookings are managed in the Indoors model and can be used to visualize real-time availability of the hotel units and can also be used for space usage analytics.
Add layers
Your organization needs to have the web map that was prepared and shared for use in Space Planner and the editable Reservations layer. Add the Space Planner web map before you configure office hotels so that the feature layer associated with that web map can be added to your Viewer map for visualizing up-to-date information.
Complete the following steps to prepare your map for office hotels:
- Open your Indoors project in ArcGIS Pro and activate the map prepared for Indoor Viewer.
- Add or update the source for the People layer in the map from the occupants feature layer that is associated with the Space Planner web map.
- Add or update the source for the Units layer from the units feature layer that is associated with the same Space Planner web map.
- Add the Reservations layer.
This editable layer is used for managing space reservations and visualizing reservations in a map.
Tip:
You can configure the Reservations layer as time aware and symbolize the available hotel units so they can be easily identified and booked.
- Configure the Floors property for these layers so that they support the floor filter in the app.
Set the layer's LEVEL_ID field for the Floors property. You can then use the floor filter to visualize real-time occupancy of the rooms per floor for a facility in your floor-aware map.
- Add the Areas table from the feature layer that is associated with the same Space Planner web map.
- Save your project.
- Share the web map.
If you added the layers to an existing web map that is shared to your organization, you can save your web map without having to share it again.
Note:
If you're using an ArcGIS Enterprise portal, ensure the layers are sourced from the default version. All changes made to the plans in Space Planner are merged to that version.
Enable office hotels in Viewer
Once the map is prepared to support office hotels with the reservations layer, you can enable workspace reservations for office hotels in an app by completing the following steps:
- Create a web app for Viewer or configure an existing Viewer app.
- Browse to the Workspace Reservation section in the Configure App panel and enable it.
The app automatically detects the Reservations layer in the web map and sets the Reservation method to Reservations layer. If all the prerequisites are met in the web map, the Office hotels check box is automatically checked. If it is not checked, a list of the items missing from your web map appears when you check the Office hotels check box.
- The app automatically chooses the Office Hotels option if all of the prerequisites are met in the web map. If it is not chosen, then checking the Office Hotels check box lists the missing required items in your web map.
- Click Save.
Once you have created office hotels using Space Planner and configured your app with the reservation layer method, a Hotel button appears in the Viewer app and a Book button appears on the info panel of a selected office hotel unit to complete the reservation process.
Configure with Microsoft 365
You can configure the Viewer app to manage office hotels using Microsoft 365. Organizations can configure Azure access differently. Users may need to request access to apps that require administrative approval or Azure may have been configured with conditional access.
Add layers
Your organization needs to have the web map that was prepared and shared for use in Space Planner. Prepare and share the Space Planner web map before you configure office hotels so that the feature layer associated with that web map can be added to your mobile map for visualizing up-to-date information.
Complete the following steps to prepare your map for office hotels:
- Open your Indoors project in ArcGIS Pro and activate the map prepared for Viewer.
- Add or update the source for the People layer in the map from the occupants feature layer that is associated with the Space Planner web map.
- Add or update the source for the Units layer from the units feature layer that is associated with the same Space Planner web map.
- Configure the Floors property for these layers so that they support the floor filter in the app.
Set the layer's LEVEL_ID field for the Floors property. You can then use the floor filter to visualize real-time occupancy of the rooms per floor for a facility in your floor-aware map.
- Add the Areas table from the feature layer that is associated with the same Space Planner web map.
- Save your project.
- Share the web map.
If you added the layers to an existing web map that is shared to your organization, you can save your web map without having to share it again. This allows you to preserve the web map ID and apps configured with your existing web map will continue to work.
Note:
If you're using an ArcGIS Enterprise portal, ensure the layers are sourced from the default version. All changes made to the plans in Space Planner are merged to that version.
Add email IDs
Your organization needs to have resource mailboxes in Microsoft 365 for each space that can be reserved so a unique email address is associated with that space.
Note:
Ensure that the scheduling options, in particular the maximum duration, are set based on the needs of your organization.
Complete the following steps to associate units with email IDs:
- Right-click the Units layer and click Attribute Table.
Tip:
You can filter the records to show only the rows with a hotel value as the ASSIGNMENT_TYPE using the following: ASSIGNMENT_TYPE = "Hotel".
- Update the SCHEDULE_EMAIL field with the unique email IDs for each hotel unit.
- Click the Edit tab.
- In the Manage Edits group, click Save.
Note:
Ensure the USE_TYPE column has appropriate values for each hotel unit. These values are presented as options when booking workspaces.
- Save your project.
Enable office hotels in Viewer
Once units are configured for office hotels, you can enable office hotels in a Viewer app by completing the following:
- Share the web map.
- Create a web app for Indoor Viewer or configure an existing Viewer app.
- Browse to the Workspace Reservation section in the Configure App panel and enable it.
- Choose Microsoft 365 for the Reservation method.
- Register your web app as a single-page app with Microsoft Azure.
Note:
Keep the following in mind when registering your web app with Microsoft Azure:
- This is different than configuring office hotels with mobile apps. You can use a pre-existing organizational account with administrative privileges or create a new one to register your Viewer app URL.
- Register your Viewer app URL as the Redirect URI. Your app URL has the following structure: https://<yourportal.domain.com>/portal/apps/indoors/index.html
- Ensure that implicit flow is enabled and both ID tokens and Access tokens are configured.
- Specify your client ID in the Microsoft Azure Portal Application (client) ID text box.
- If your app is a single-tenant Microsoft Office app, check the My application is single-tenant check box and specify the tenant ID in the Microsoft Azure Portal Tenant ID text box.
Once the app is created with office hotels enabled, a Hotel button appears in the Viewer app for maps that have office hotels configured. The Book button appears on the info panel of a selected office hotel unit, and can be used to complete the booking process.
Note:
- You need to sign in to your Microsoft 365 account in the Viewer app to book office hotels.
- If you're using Firefox to open the Viewer app, ensure that your browser allows pop-ups from your host site before signing in.